If a calling notice has gone out advertising a daysail, there is some information that the Advanced Organiser (AO) and Officer Of the Day (OOD) needs in order to plan the day.
You will be asked on every occasion to let the AO and OOD know the following information.
1.Name(s) of attendees.
2. Contact numbers – including a telephone number for the evening before and early on the morning of the planned sail (if plans need to change or adverse weather forecast – Force 6 or more on the Inshore Forecast).
3. Contact details for a someone for us to reach out to in case of incident (only to be used if you are incapacitated).
4. Level(s) of sailing experience/qualification?
5. Number of club dinghy spaces?
6. Will you bring your own dinghy – if so do you require a crew?
7. Do you have a tow bar/can you tow a club dinghy?
Note that we do not ask you to provide medical information which your skipper may need by electronic methods. If you have a medical condition, please brief your skipper and OOD discreetly and verbally in advance.
We want to know this information for different reasons.
| Requested Information | Reason for asking for it |
|---|---|
| Name(s) of attendees. | We need to know who is coming, if it’s more than one person please list all the people in your party |
| Contact numbers | The planning of a dinghy daysail is sometimes very straightforward – if the weather has a stable pattern and the is a high likelihood of the cruise going ahead, then there’s no need to contact you at the last minute. However, sometimes the weather is changing every 6 hours, so we may need to contact you either late the night before or first thing in the morning. The Inshore Weather Forecast is published about 6am, and that’s the very last chance for the weather to be acceptable or unacceptable. We may need to contact you at the last moment and by phone or text. If we text you please text back to say you have received the last minute message. |
| Medical information | If you have an ongoing medical concern and you may require those around you to take action to help you, both the OOD and your helm may need to know. Sailing is a physical activity, and you will be away from land for some hours, so we need to know of things that we need to look out for in order to maximise the chances of everyone being OK. There are limits to how a given event may support a member, and it may not be possible to accommodate all medical conditions. |
| Contact details for a contact in case of incident | In the unlikely chance of some kind of incident happening, we will want to be able to contact someone and let them know. Since your emergency contact may change from week to week, we ask this every time. |
| Level(s) of sailing experience/qualification? | So that we can plan a balanced crew in our fleet. |
| Will you require a club dinghy space(s)? | If you are a Dinghy Section member, we need to know that you want a space in a club boat. It might be that you crew a privately owned dinghy even if you have signed up to crew a club boat – this is a good thing as it gives you the chance to sail in different types of dinghy. |
| Do you have a tow bar/can you tow a club dinghy? | So that we can plan the logistics to get the boats to the launch point. |